Blind Inc.

The Minnesota Department of Employment and Economic Development (DEED) is the State of Minnesota's principal economic development agency. DEED's mission is simple: to empower the growth of the Minnesota economy, for everyone. We are driven to find talented and innovative public servants, motivated by the opportunity to serve businesses, people, and the greater good. At DEED you will join a diverse team, inspired by challenging work and united by shared values that guide our work every day. At DEED we live our values by; focusing on the customer, communicating early and often, seeking solutions, creating inclusion, encouraging new ideas, and being gracious. DEED is a Beyond the Yellow Ribbon agency and committed to proactively supporting service-members, veterans, and military families. DEED offers great employment opportunities with a meaningful mission to truly make a difference in the lives of those under our care and for those in communities throughout Minnesota. Working Title: Office Operation and Management Coordinator Job Class: Management Analyst 2 Agency: Department of Employment and Economic Development Job ID: 80270 Location: St. Paul Telework Eligible: Yes, may be eligible to telework up to four (4) days per week. Full/Part Time: Full-Time Regular/Temporary: Limited Who May Apply: Open to all qualified job seekers Date Posted: 09/17/2024 Closing Date: 09/30/2024 Hiring Agency/Seniority Unit: Employment & Economic Development Department / MAPE Division/Unit: CO Fiscal Management X Work Shift/Work Hours: Day Shift, 8:00 AM - 4:30 PM. Days of Work: Monday - Friday Travel Required: No Salary Range: $25.29 - $36.71 / hourly; $52,805 - $76,650 / annually Classified Status: Unclassified Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE End Date: Up to one (1) year. FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities : Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Job Summary This position performs advanced professional administrative, analytic, and process work to effectively carry out the day-to-day business operations, office management, and financial expenditures and invoices of the Administrative and Financial Services (AFS) division; performs executive level support needed by the CFO; coordinates and administers project work and special assignments; supports and tracks policy and procedures development; administers DEED's transit-related employee benefit programs; and administers DEED's on-line Purchasing Violation process, workflow and reporting. In addition to defined work responsibilities, this position will be actively engaged in exploring ways to improve work processes, streamline workflows, drive efficiencies, and improve overall communications within the division. Customer service, accuracy, and efficiency will be critical performance metrics within this role. This position is telework eligible and is occasionally required to be on-site at the office. Staff are provided with the tools and equipment to be successful in a virtual work environment and may telework from anywhere in Minnesota or a neighboring state. Please note, the telework policy could change with notice based on business needs. This posting may be used to fill multiple positions. Qualifications Minimum Qualifications Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position. One (1) year of experience roviding project management, administrative support or services, operations management and/or performing advanced organizational and administrative work to support the day-to-day business operations in the last ten years. Applicants that meet the above minimum qualification will be further evaluated on the following: Skill in: Customer service to provide accurate information and welcoming, prompt, courteous and approachable services to a variety of customers over the phone, in person, and via email utilizing correct spelling and grammar. Strong communication to professionally convey information clearly and concisely with tact and diplomacy to a variety of stakeholders including staff, vendors, and executive / senior leadership. Experience in: Documenting, updating, improving, or streamlining business processes using Microsoft Office Suite products (Outlook, Word, Excel, Teams, PowerPoint, SharePoint, Visio, etc.) or similar software. Using electronic document and records management systems to maintain electronic files or financial records for efficient organization, retrieval of information and compliance with state and federal retention guidelines. Ability to: Prioritize and complete tasks, recognize and evaluate possible solutions, and manage multiple tasks and deadlines simultaneously while maintaining accuracy. Preferred Qualifications Bachelor's degree in business management, financial management, project management, or a related field as determined by the agency. Experience in using Minnesota's Statewide Integrated Financial Tools (SWIFT), creating purchase requests using a procurement workflow approval system such as Electronic Inter-Office Request (EIOR), processing vendor invoices using a workflow and approval system, and the Statewide Employment Management System (SEMA4). Audio-visual equipment experience sufficient to provide troubleshooting support and training for both in-person and virtual events. Knowledge of the State budget and State / Federal funding and administering DEED's employee benefit programs for parking and Metropass. Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures and continuous improvement initiatives for smooth and efficient business operations. Knowledge of SharePoint web design and creating accessible web pages and documents. Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures. Additional Requirements A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components: Criminal Background Check Employment Record Review (current and former State employees only) Employment Reference Check Conflict of Interview Review Driver's Record Check The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S. Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers . Connect 700 Program To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Amina Hindi or Talent Acquisition at talent.acquisition.deed@state.mn.us . Veterans To be considered with Veteran's Status , you MUST indicate this on your application and submit a copy of your DD-214 form and other required documentation to talent.acquisition.deed@state.mn.us by the closing date. Recently Separated Veterans (RSV) : Effective July 1, 2009, legislation provides that the top five RSV applicants who apply