Blind Inc.

Minneapolis Institute of Art (Mia) Executive Assistant Full-time, non-exempt Hourly rate: $33.00 - $35.00 Onsite; not eligible for relocation The Job To provide high-level executive, administrative, and project support to the Chief Advancement Officer, the Senior Deputy Director, and their respective areas of responsibility. In this role, you will 1. Executive Support: Provide executive-level administrative support to the Chief Advancement Officer and Senior Deputy Director, demonstrating excellent organizational and problem-solving skills, attention to detail, initiative, and follow-through. Prioritize and help manage internal and external communications with key stakeholders, including trustees, donors, division heads, and others. Manage executive calendars, correspondence, and travel arrangements Support tracking of donor visits and relationships via moves management tools Schedule complex meetings and manage related logistics. - Prepare and distribute meeting notifications, presentations, and materials. - Reserve meeting space and arrange for necessary technology, catering, etc. - Record meeting minutes and monitor follow-up items as requested. Anticipate executives workflow and needs, reviewing priorities to ensure that tasks/projects are completed in a timely manner Maintain confidentiality regarding all aspects of the Director s Office initiatives, including budgets, personnel, and donor relationships 2. Project Coordination: Assist with researching, developing, implementing, maintaining, and monitoring division projects, including capital improvement projects and campaign Coordinate, track, and follow up on projects and project teams as assigned. Monitor project due dates/deadlines and communicate with team members and project owners to ensure accurate and timely implementation and reporting. 3. Other Administrative Support: Organize and maintain filing systems in a manner that ensures accuracy and accessibility, and where necessary, confidentiality. Provide backup administrative support to Director s Office staff as needed Track and maintain budgets as directed, and compile expense reports Produce and distribute materials as directed. Manage external and internal correspondence (phone, email, in person) as directed. Maintain tidy office area and restock office supplies as needed. Support daily tracking, monitoring, and classifying of donor gifts and pledges. 4. Perform other related duties and responsibilities as required or assigned. To be successful in this role, you have Superior written communication and grammatical skills Demonstrated customer/client service skills and experience Experience working with confidential information Are flexible, adaptable, and responsive to change Requirements: Required: Bachelor s degree or equivalent combination of education and experience At least 5 years related high-level administrative experience Proficiency with office technology and software (Microsoft Office, Google suite, Teams) Preferred: Advancement/fundraising experience, including capital campaigns Building project/construction experience CRM experience (e.g., Salesforce) Project management experience and familiarity with related tools (e.g., Asana) Mia Culture The Minneapolis Institute of Art (Mia) is an audience-centered, equitable and inclusive workplace where everyone is welcome. Mia is Mission Driven, Generous, Agile, Emotionally Aware, and Positive, and endeavors to create a workplace culture where staff are responsible to one another, to our visitors, and to themselves to do the best work possible. Mia Benefits and Perks Health and Wellness: Mia offers comprehensive health benefits, including medical coverage through Medica, dental insurance with Delta Dental, and vision coverage via EyeMed. Our wellness programs include various trainings and classes, an annual health fair, flu shots, and access to an Employee Assistance Program to support your overall well-being. Financial Security: We provide financial peace o mind with a variety of options, including a Flexible Spending Account (FSA) for health expenses and a Dependent Care Account (DCA) for dependent care expenses, Mia paid life insurance, and short- and long-term disability coverage. Our 403(b) Retirement + Savings Plan includes a percentage of salary contribution from Mia after two years of employment. Additional Perks: Mia encourages professional growth with opportunities for development and learning. In addition to vacation and sick days, enjoy a balanced work-life with a 37.5-hour work week, 11 paid holidays, and 3 personal days annually. Staff members receive free Mia membership, discounted or free tickets to select events and exhibits, subsidized MTC Metropass bus/transit passes, and free parking. Additionally, staff can partake in social events, volunteer opportunities, and receive discounts at the Mia Store, Agra Culture caf , Children's Theatre Company, and Minneapolis College of Art and Design for continuing education classes. Join Mia and enjoy a workplace that values your health, financial security, and personal development, all while contributing to a vibrant cultural institution. To Apply To be considered for this position, please apply online at https://jobs-artsmia.submittable.com/submit. Posting Deadline No set expiration date. Job postings typically stay posted until candidates are selected for phone interviews. Mia is committed to championing policies and practices that value diversity, foster equity, and empower an accessible and inclusive environment. Our strength lies in the diversity among the broad range of people who contribute their time and talents to Mia. We consider inclusion and accessibility a driver of institutional excellence and seek out diversity of participation, thought, and action. It is our aim, therefore, that our employees, trustees, interns, and volunteers reflect and embrace these core values. Mia is recognized by the Age-Friendly Institute s Certified Age Friendly Employer (CAFE) program that identifies organizations committed to being the best places to work for employees aged 50+. AN AFFIRMATIVE ACTION / EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER