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Apply for Job Job ID364531 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A1 Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job Administrative Associate 1 8208A1 Department of Surgery - Division of Transplantation About the Job The Division of Transplantation within the Department of Surgery at the U of MN Medical School is looking for an experienced administrative leader to join the administrative team. Our Division's administrative team includes the Division Administrator, the Administrative Associate, and 2 x Program/Project Specialists. This position's primary responsibilities would be to lead the day-to-day administrative operations of the Transplant Division to ensure excellent service in furthering the work and goals of the Division as well as to develop the skills and experiences of the Division's administrative team. If you're looking for a fun, challenging, fast-paced and rewarding job, please consider applying! This position does have the flexibility to be hybrid. Anticipated salary for this role would be $55,000-$65,000 per year, depending on experience and qualifications. Don't hesitate to reach out to Stephanie Taylor to learn more about what this job entails: taylo574@umn.edu The Administrative Associate 1 in the Division of Transplantation is supervised by the Division Administrator and is responsible for: * Providing direct support to faculty of the division (30%). Schedule meetings and manage academic and clinical calendars. Anticipate and resolve conflicts as they arise, using discretion to make decisions. Organize speaking engagements, conference attendance and other travel for faculty members. Process timely reimbursements for dues, fees, and travel as well as monitor and track finances. Collaborate with the MHealth Fairview transplant service line and others across the matrixed MHealth enterprise to assist in coordinating patient care, scheduling surgical procedures, etc. Maintain academic and research documents such as Curriculum Vitae, NIH Biosketches, NIH other support documents, etc. Format and submit manuscripts and abstracts to academic journals as well as conferences. * Leading the day-to-day administrative operations of the Division (30%) Functions as the subject matter expert for administrative staff on University, Medical School and division-specific policies and procedures as well as use of applications. Delegate tasks evenly, respectfully, and thoughtfully across the division's administrative group. First point of contact for facility and technology needs for the Division. Assist in leading special events & conferences organized by the Division. * Evaluating and maintaining administrative processes & procedures; making recommendations to the Division Administrator on operational improvements & opportunities for efficiency (20%) Provide recommendations to the Division Administrator for improving administrative workflow and efficiency. Update, organize and maintain the onboarding and operational documents for administrative staff. In consultation with the Division Administrator, create new standard operating procedures and/or workflows as needed. * Ensuring compliance on relevant University policies (10%) Assist in educating Division faculty, staff and researchers on University, Medical School and division-specific policies, ensuring compliance by all in the day-to-day work. * Leading the training, onboarding, and offboarding of administrative staff and other staff or faculty as needed (10%) Lead the onboarding, offboarding and training of administrative staff in the division. In conjunction with the Division Administrator, assist with the onboarding and offboarding of faculty and research staff. Participate in and encourage the professional development of administrative staff via training, coaching, seeking out professional development opportunities, etc. * This position will help to back up the other administrative staff in the division and ensure that there is administrative coverage. Qualifications Required Qualifications: * BA/BS or a combination of related education and work experience to equal four years. * Experience providing direct administrative support to high level professionals, leaders, or executives in a medical or other highly specialized setting. Preferred Qualifications: * Prior UMN Medical School work experience with knowledge of University policies, procedures and applications/software. * Excellent interpersonal and communication skills with an ability to work collaboratively with diverse audiences & other team members they are leading. * Demonstrated history of taking on increasing degrees of responsibility over time. * Demonstrated experience handling a wide range of administrative related tasks, including events, with a commitment to professionalism and confidentiality. * Ability to work independently with minimal direction from a supervisor. * Ability to analyze information and identify solutions, under changing conditions. * Experience working with patients and in an electronic health record environment. About the Department Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery. To learn more about the Department of Surgery, please visit:https://med.umn.edu/surgery Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.